(Senior) AIFM Legal Officer

Job Description

Responsibilities (how we will measure success)

1. Coordination and execution of daily administrative and legal tasks/formalities

Responsible for good coordination and execution of day-to-day administrative and legal tasks according to relevant policies and procedures and to the applicable laws and regulations.

2. Contracts and agreements management

Drafting or reviewing legal documentation with the support of the Head of Business Acceptance & Legal affairs, when related to its managed funds (or to be), involving group legal when required. Also responsible for listing and indexing the legal documentation pertaining to managed funds and services.

3. Acceptance/Onboarding activities

Responsible for completion of acceptance paper as applicable, in relation to the onboarding of new projects – funds and services to present to the AIFM acceptance committee, while also coordinating and ensuring the good documentation of decisions taken by the acceptance committee.

Liaising with clients, lawyers and other internal or external stakeholders in relation to the onboarding process of funds and services within the AIFM.

4. Funds’ audits

Responsible for following up the audits on the managed funds and informing the senior management on any timeline delay or any sort of issues.

Tasks (what does the role do on a day-to-day basis)

• Draft and conduct necessary reviews of any legal documentation at the level of the AIFM and its manged funds.
• Draft or review of the legal documentation whenever relevant or ensure the relevant party is allocated with the review. Responsible for arranging execution of contracts and other legal documents by authorised signatories and proper storing and filing of those documents on the working drive.
• Ensure the correct indexation of the funds and services legal documentation on the working drive and on IQonnect dedicated tool, which means:
  • Identification of existing contracts
  • Definition and implementation of the process (from the draft to the IQonnect form to log the agreements and creates the agreements repositary)
  • Ensure any received DocuSign by the AIFM has been reviewed to ensure the rationale and the validation: so must be subject to the IQonnect form.
• When onboarding new funds or services, assess the impacts on the legal framework for the Entity and for the managed funds and services.
• Jointly with the Head of Business Acceptance & Legal Affairs along with the Head of Structuring, ensure the presence at the LuxBI weekly call to identify any projects involving the AIFM or any of its provide services.
• Jointly with the Head of Business Acceptance & Legal Affairs along with the Head of Structuring, organise the allocation of tasks for onboarding projects and ensure the good follow-up and closure of those tasks through the tools in place – with the focus on projects deriving from organic growth and changes in existing services.
• Liaising with clients, lawyers and other stakeholders regarding the smooth onboarding of funds and services within the AIFM and communicating with other internal teams for the proper onboarding of funds where relevant.
• Responsible for preparing acceptance paper for each projects and circulating to relevant internal teams for completion.
• Once necessary projects’ tasks due for acceptance are completed, perform a high-level review and sanity checks on acceptance papers and submit those to the Acceptance Committee for review and decision.
• Follow-up on the managed AIFs’ audits when delayed from the initial timeline and inform the senior management on a timely manner on any issues on those audits. Gather the Management Letters.
• Along with the Head of Business Acceptance & Legal Affairs, develop and enhance internal processes in relation to the onboarding of funds at the AIFM.