Reception & Facilities Manager

Job Description

• Reception duties, day to day work
• Organize office operations, procedures and manage the facility and light catering
• Manage relationships and contracts with office vendors, service providers and office lease, ensuring that all items are invoiced by and paid to our vendors on time
• Manage, coach, and supervise the Reception and Catering employees whilst supporting with Reception duties
• Main contact person for maintenance, mails, shipping, supplies, equipment, bills, and errands
• Main contact for Group departments and their audit/procedure related requests
• Efficient planning and execution of equipment procurement, layouts, and office systems
• Planning annual budget and expenditures of the office, analyzing variances, and conducting necessary corrections
• Partner with HR, Business Support, Archiving, Business Support and Finance to maintain office policies as necessary
• Coordinate with IT department about the available inventory of equipment
• Manage Office Supplies inventory
• Adherence to data protection and confidentiality policies

Success story

You will feel most comfortable when you keep an eye and ear out for anything that might be relevant, when you easily connect with everyone, when you are an open and warm person, when you communicate very clearly and timely, when you enjoy thinking outside of the box and when you simply enjoy getting things done, in the best possible way. Being mindful and being able to adapt to any situation will ensure success even more.