Officer, Funds

Job Description

Responsibilities (how we will measure success)

A member of the Fund Administration team, the Officer will work closely and collaboratively to provide a wide variety of fund administration tasks accurately and in a timely manner to support the Company’s ever-growing and diversified international client base.

Tasks (what does the role do on a day-to-day basis)

  • Assist and work collaboratively with the Trainee and Senior Officers on day-to-day administrative tasks and matters in respect of their client fund portfolios 
  • Complete client fund administration matters accurately and in a timely manner
  • Ensure client fund procedures are followed at all times
  • Organise, attend and take minutes at board meetings
  • Escalate any issues in relation to due diligence and investment related documents and arrange for sign off by Directors
  • Distribute quarterly and annual financial statements and investor fund reports in a timely manner
  • Complete the annual general meeting process for corporate and fund vehicles
  • Make the necessary statutory filings on behalf of private equity clients in various jurisdictions
  • Complete company incorporation and Limited Partnership registration documents
  • Assist with the launch of private equity structures and with project work as the business requires
  • Maintain proper and orderly client and investor records
  • Support an on-going programme of continuous improvement to client service, identifying and escalating opportunities as appropriate
  • Grow commercial awareness and develop a good level of competitor and industry awareness
  • Prepare and distribute drawdown and distribution notices for Limited Partnerships as well as maintain registers and investor databases
  • Monitor the receipt of drawdowns and follow up with late payers
  • Prepare and process payments onto various electronic banking systems in accordance with internal policies and procedures


  • Working towards ICSA or other relevant qualification
  • Evidence of CPD / knowledge of the Finance Industry in Guernsey
  • Fund Administration experience
  • Evidence of commitment to a high standard of client service

Additional information

At IQ EQ Group we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Company description

IQ EQ is part of a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

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