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Job Description
OFFICER 3, FUND ADMINISTRATION
Office: India
Department: Fund Administration
Reports to: Manager, Fund Administration
Job Summary:
A senior preparer position responsible for delivering comprehensive corporate secretarial services for complex matters. This role handles a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.
Core Responsibilities:
- Lead the preparation of complex corporate documentation and filings
- Ensure accuracy and timeliness of deliverables
- Apply corporate secretarial requirements with minimal supervision
- Contribute to process improvement initiatives
- Build advanced knowledge of client-specific requirements and industry practices
Tasks:
- Execute complex corporate secretarial operations independently
- Prepare sophisticated board papers and resolutions
- Handle complex regulatory filings and compliance matters
- Document detailed procedures for complex processes
- Identify and report potential compliance risks to manager
- Conduct thorough self-reviews to maintain quality standards
- Support complex client file maintenance
- Participate in knowledge sharing initiatives
- Handle complex stakeholder communications
Skills and Key Behaviours:
In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
- Advanced knowledge of corporate secretarial practices, particularly for funds and special purpose vehicles
- Proficiency in the preparing of complex board papers, resolutions, and regulatory filings
- Expertise in risk management, including the identification and resolution of compliance issues
- Familiarity with corporate secretarial systems (e.g., CAS) and adherence to industry-specific best practices
- Exceptional communication skills, both written and verbal, with effectiveness in managing stakeholder relationships
- Superior organizational, prioritization, and time management abilities
- Leadership capabilities to support knowledge-sharing initiatives and team development
- Results-driven mindset with attention to detail and a strong focus on delivering high-quality outputs
- Self-motivation and independence, with the ability to work effectively with minimal supervision
- Adaptability and resourcefulness in addressing complex challenges and meeting evolving client needs
Qualifications
Educational Background:
- Bachelor’s degree in Business Administration, Corporate Governance, Law, or a related field
- Advanced certifications such as Chartered Secretary, LL.B., or equivalent corporate governance qualifications are preferred
Professional Experience:
- Minimum of 4 years of experience in corporate secretarial services, with proven ability to handle complex and high-level tasks independently
- Extensive exposure to sophisticated corporate secretarial processes, including regulatory filings and compliance management
- Experience managing complex client deliverables and stakeholder communications
Additional information
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
Company description
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
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