Officer 3, Corporate Administration

Job Description

Job Summary

• To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A
• To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
• To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.
• To build, develop and maintain partnerships with Operation teams in MAU
• To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. 

Core Responsibilities

• Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A.
• Acts as a point of contact for daily operations on complex clients
• Assist with the audit process, Attend board and shareholders meetings
• Finalise board minutes, prepare complex board packs
• Review board minutes of more junior team members
• Prepare and review RCS, RBO, UBO and other related documents
• Review of bank account opening forms
• Coordinate with the MAU FCS and Payment team on payments processing
• Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments
• Conduct/review Compliance File Review (CFRs) of Client files
• Assists on client onboarding processes.
• Ensure prompt follow-up and timely execution of requests, in good quality, from the MAu FCS team
• Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager
• To be able to effectively communicate and relate with various stakeholders of the team.  Maintains and enhances relationships with the FCS team.
• Acquire knowledge to become specialists of their designated clients' requirements and deliverables.
• Seeks knowledge and expertise for their own professional development.
• Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.

Workflow Management

• Ensures timesheets are completed daily and accurately filed for all hours worked.

Systems

• Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed.
• Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.
• Monitor and ensure that Antrance is properly updated in line with internal guidelines
• Understands and uses best practice on workflow platform/s.

Risks

• Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
• Acquires knowledge of risk factors and potential breach.