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Job Description
Job Summary:
- You’ll deliver comprehensive corporate secretarial services by preparing board and shareholder meeting documents, drafting minutes and resolutions, and managing statutory filings, governance matters, and corporate structure updates.
- You’ll support compliance and risk management activities, including client file reviews, due diligence assessments, transaction monitoring, sanctions and PEP screening, risk ratings, and the preparation of compliance documentation.
- You’ll process and maintain transaction-related documentation, including payment instructions, bank account requests, capital contributions, share transfers, dividend distributions, and legal agreements.
- You’ll review and maintain client due diligence records, beneficial ownership information, and supporting documentation, ensuring accuracy, completeness, and regulatory compliance.
- You’ll independently manage low- to medium-complexity secretarial processes, coordinate with internal and external stakeholders, provide administrative support, and ensure the timely delivery of high-quality client service and regulatory requirements.
What We Offer:
- Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
- Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
- Annual leave: All our employees are entitled to 22 days paid leave. Enhanced maternity and paternity, including shared parental leave and adoption leave
- Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
- Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day
Qualifications
- You hold a degree and/or a relevant professional qualification, with at least 2 years of experience in corporate administration and corporate secretarial matters.
- You have hands-on experience supporting corporate governance activities, including statutory filings, board documentation, and regulatory compliance requirements.
- You possess strong knowledge of corporate administration processes, with the ability to manage multiple responsibilities while maintaining accuracy and quality standards.
- You demonstrate excellent organizational, communication, and stakeholder management skills, enabling effective collaboration with clients, regulators, and internal teams.
- You are detail-oriented, proactive, and capable of working independently to deliver high-quality outcomes while ensuring compliance with established procedures and regulatory requirements.
Additional information
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
Company description
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
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