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Job Description
Responsibilities (how we will measure success)
The job incumbent is expected to handle basic corporate secretarial and administrative related activities for the relevant cluster, other than the review of such activities.
They will communicate directly with clusters on routine corporate secretarial, and administrative matters, ensuring a service excellence at all times, and will take ownership of all tasks assigned. Tasks delivered will be accurate, well-presented, meet quality standards, on time and in full.
Tasks (what does the role do on a day-to-day basis)
- Support the preparation and maintenance of corporate documentation including minutes, resolutions, and statutory records.
- Assist with board and shareholder meetings including basic meeting documentation and logistics.
- Process basic corporate changes and maintain entity information in relevant systems.
- Support statutory and regulatory filings and submissions while ensuring adherence to deadlines.
- Support banking administration and tax administration in several online platforms.
- Assist in maintaining compliance calendars and monitoring key dates.
- Support with anti-money laundering responsibilities.
- Collaborate with team members to ensure any applicable service delivery standards are met.
- Handle routine queries related to corporate secretarial matters.
- Support risk management through accurate record-keeping and adherence to internal procedures.
Key competencies for position and level (see Group Competency model)
- Customer focus
- Communicates effectively
- Plans and delivers
- Interpersonal savvy
- Result orientated
- Professional attitude
- Multitasking
- Critical thinking – analytical and problem solving
Key behaviours we expect to see
In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
- Accuracy
- Accountability
- Discipline
- Attention to detail
- Collaboration
- Proactivity
- Organised
- Resilience
- Drive to succeed
- Reliable and trustworthy
Qualifications
Education / professional qualifications:
- Degree holder in relevant discipline (e.g. Risk Management, Law, Accounting, Finance etc)
Background experience:
- Experience in a similar role would be an advantage
Technical:
- Knowledge of company secretarial duties and responsibilities
- Knowledge of Anti-Money Laundering responsibilities
Computer / software knowledge:
- Competent at the advanced level of MS Office Word and Excel
Languages:
- Fluent in English
Company description
IQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infrastructure design; ongoing regulatory compliance (SEC, CFTC, and 40 Act); financial controls and operational support services; compliance and operational related projects and reviews; and outsourced CFO/controller and administration services to private equity fund investments – portfolio companies, real estate assets and energy assets. Our client base is growing, and our existing clients are engaging the firm across the spectrum of our services offerings.
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