Officer 2, Corporate Administration

Job Description

Job Summary:

A mid-level secretarial position responsible for delivering comprehensive secretarial services. This role handles low to medium-complexity processes, focusing on core operational activities and standard communications. The position requires independent execution of established procedures while maintaining quality standards, with work reviewed by Senior Officer.

Core Responsibilities:

• Handle low to medium-complexity corporate secretarial matters;

• Process and monitor transactions and documentation;

• Support compliance and regulatory requirements

Tasks:

Corporate Secretarial:

• Prepare (annual) board meetings documents - agenda, list of transactions, attendance list, power of attorney;

• Prepare (annual) general meetings documents - agenda, convocation letter, attendance list, power of attorney, declaration of external director;

• Minutes writing based on recording - directors, shareholders/ members meetings;

• Drafting of resolutions with no template (directors, shareholders/ members);

• Updating of structure chart;

• Drafting of agreements (loan, capital/ share premium contributions,…);

• Statutory changes;

• Identification of UBO and registration with chamber of commerce + Change in UBO;

• Dividend distribution;

• Liquidation;

• Bank account opening;

• Assistance with bank periodic file reviews;

• Change in bank signatories;

• Capital/ share premium contribution;

• Share/dividend distributions;

Compliance:

• Client file reviews;

• Review client due diligence (CDD) documents;

• Conduct compliance checks (bad press and world checks) + Prepare bad press/ world check memo;

• Transaction monitoring;

• PEP identification and preparation of PEP memo;

• Conduct serviced entity risk rating (SERR) assessment/review;

• Drafting of notes to Committees • Review CDD worksheet from junior staff,

Administrative & Client Support:

• Process payment instructions;

• Handle additional duties as required