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Job Description
Job Summary:
An entry-level secretarial position responsible for delivering basic secretarial services under supervision. This role focuses on standardized processes and routine operational activities while developing core competencies. The position handles low-complexity tasks within established frameworks, with all work subject to review by Senior Officer.
Core Responsibilities:
- Execute low complexity corporate secretarial and administrative work.
- Process standard documentation and transactions.
- Support compliance and due diligence activities.
- Maintain accurate records and system updates.
- Assist in preparation of reports and corporate documentation.
Tasks:
Corporate Secretarial:
- Assist to prepare (annual) board meetings documents - agenda, list of transactions, attendance list, power of attorney.
- Assist to prepare (annual) general meetings documents - agenda, convocation letter, attendance list, power of attorney, declaration of external director.
- Minutes writing based on template - directors, shareholders/ members meetings.
- Drafting of resolutions based on template (directors, shareholders/ members).
- Updating of simple structure chart.
- Statutory changes (simple tasks)
- Assistance on bank account opening.
- Assistance with bank periodic file reviews.
- Assistance for change in bank signatories.
Compliance & Documentation:
- Compliance/ client file reviews.
- Review client due diligence (CDD) documents.
- Conduct compliance checks (bad press and world checks)
- Transaction monitoring
Administrative & Client Support:
- Process payment instructions.
- Monitor cash collection.
- Update time sheets and planning information.
- Flag client/service issues proactively.
- Handle additional duties as required.
Qualifications
Educational Background:
- Degree holder and/or related Professional qualification.
Professional Experience:
- Internship or 0–1 year of experience in a similar role
Additional information
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,500+ employees - from 94 nationalities, speaking 41 languages across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
Company description
ABOUT IQ-EQ
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.
We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top 15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
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