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Office Manager – Iselin, NJ

Job Description

The Office Manager is responsible for a providing a wide range of administrative support to the company including scheduling/managing calendars, coordinating meeting arrangements and company events, creating presentations and correspondence, and providing administrative support to the department leaders. Must be resourceful, highly organized with a pleasant demeanor and customer service attitude. 

Job Requirements:

  • Draft, format, and proofread memos and task lists.
  • Maintain and organize electronic files to ensure easy retrieval.
  • Conduct relevant research on regulations and state health requirements.
  • Prepare material for meetings and other corporate events.
  • Organize and manage various task calendars and diary checkpoints.
  • Act as a liaison between managers and staff.
  • Communicate with external vendors.
  • Answer phone calls, emails, and other communications.
  • Responsible for the day-to-day operations of the office
  • Purchases office supplies, furniture, equipment, food etc. for the entire staff.
  • Handle expense reports and other administrative tasks.
  • Greeting visitors and accepting deliveries.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
  • Coordinate travel arrangements and reservations for executive management as needed.
  • Assists with special events execution.
  • Assists with the coordination and scheduling of meetings.
  • Compute, record, and proofread data and other information, such as records or reports
  • Maintains confidentiality of sensitive and confidential information.
  • Additional duties as assigned.

Qualifications

  • ***This position is in office Monday-Friday 9am-6pm. ***
  • College degree or equivalent work experience preferred.
  • 3+ years of related experience or relevant coursework.
  • Strong computer and internet skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required.
  • Strong oral and written communication skills.
  • Must be efficient with strong attention to detail and excellent organizational skills.
  • Ability to manage multiple tasks and projects in a timely manner.
  • Must be a creative problem solver who can work independently
  • A willingness to see problems as opportunities and a solution-minded approach
  • Must demonstrate professionalism and the ability to maintain confidential information.
  • This position is based in Iselin, NJ 

Additional information

All your information will be kept confidential according to EEO guidelines.

Salary: $75,000 - $85,000

  • Competitive Base Salary & Bonus 
  • Medical, Dental, Vision 
  • Generous PTO 
  • Generous Sick Days 
  • Summer Days 
  • Work Anniversary Recognition Program
  • Team Bonding Events
  • Paid Parental Leave 
  • Retirement Plan 401(k) Match  
  • Mentorship & Training 
  • Bonus for Employee Referrals 
  • Succession Bonus Program (e.g. CPA, CFA, etc.) 
  • Career Advancement Opportunities 

Company description

IQEQ is a preeminent service provider to the alternative asset industry. IQEQ works with managers in multiple capacities ranging from hedge fund, private equity fund, and mutual fund launches; private equity fund administration; advisory firm set-up, regulatory registration and infrastructure design; ongoing regulatory compliance (SEC, CFTC, and 40 Act); financial controls and operational support services; compliance and operational related projects and reviews; and outsourced CFO/controller and administration services to private equity fund investments – portfolio companies, real estate assets and energy assets. Our client base is growing, and our existing clients are engaging the firm across the spectrum of our services offerings. 

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