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Job Description
Reporting to the Head of Billing BeNeLux, you will be responsible for producing accurate accounting ledgers for the business.
Assisting with month end reporting, along with the accurate billing for the businesses, you will be a confident communicator with the ability to deal with internal and external parties as required.
Tasks (what does the role do on a day-to-day basis)
- You will manage, mentor, and support the invoicing officers, fostering a culture of accountability, collaboration, and professional growth.
- You will conduct regular performance reviews and provide feedback and training opportunities to enhance team capabilities.
- You will process/review invoices for our clients in accordance with relevant timetables.
- You will monitor adherence to invoicing procedures and ensure compliance with internal policies and external regulations
- You will be responsible for the efficiency of the process of invoices generation and delivery to the clients and cluster accounting team.
- You will ensure that all expenses recoverable from clients are correctly valued, and that payment of fees by clients are correctly recorded and allocated to invoices on a timely basis.
- You will be responsible for monitoring staff time recordings and generating relevant exception reports for circulation to staff, whilst prompting the relevant corrective actions
- You will ensure all invoicing activities comply with relevant financial regulations and audit requirements.
- You will be the ambassadors of promoting the internal timesheet tool, including training to operational team when necessary.
- You will provide support to the team in all aspects of billing and liaising regularly with the cluster operational teams.
- You will prepare relevant billing recovery reports and circulate as required, including assisting with the management of trade debtors.
- You will contribute to the development of billing policies and procedures aligned with business goals.
- You will support financial planning and forecasting by providing accurate billing data and projections.
- You will attend to queries from client/cluster.
- Any other ad hoc tasks that may be required.
Qualifications
Key behaviours we expect to see.
In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
- Knowledge of accounting
- Knowledge of financial services industry
- Very structured
- Resilient
- Approachable
- Analytical
- Ability to manage business peaks
Required Experience or Background experience
- Previous invoicing and accounting experience
- Basic knowledge of accountability and finance generally (Including basic knowledge in funds)
- Minimum 5-6 years of relevant experience with at 3 years in a managerial or leadership role.
Technical
- Bookkeeping and billing experience
- Computer / program knowledge
- Excellent knowledge of Microsoft Word, Excel and Microsoft Office
Languages
- English Language is Mandatory (both written and oral)
Additional information
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
Company description
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
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