Why work at IQ-EQ?
We power people and possibilities
Careers
Open mobile menu
Job Description
Responsibilities:
The Junior Associate is an intern level role. The role holder will be learning the Secretarial process and all related activities by assisting the team in their day-to-day delivery.
The Junior Associate will have no direct communication with clients. The work of the Junior Associate will be reviewed by the Associate Manager or/and Manager of the Team depending whether 6-eyes review or 4-eyes review is required).
All work delivered need to be well-presented and meet minimum quality standards.
Tasks:
- Assist the Associate / Senior Associate in the following tasks:
- In the preparation of annual meetings for companies
- In the preparation of statutory and straightforward documentation required for board packs
- In the preparation of statutory and application forms as may be required for filings with the Regulators, Mauritius Revenue Authority and Bankers
- Carry out AML & KYC/CDD checks on new directors, shareholders (up to beneficial owners), investors and investee companies
- Carry out any AML-CFT function which is required under the Laws and Regulations of Mauritius. Amend board resolution templates for approval of change of company secretary or directors, prepare CBRIS application and notification letters to FSC/ MRA/ bank/ Custodian/ any other stakeholder then give to the Associate Manager for review and approval
- Change in Auditors: receive resignation letter of resigning auditor or letter of engagement for new auditor; draft/amend resolution/minutes for approval of change; prepare FSC approval/notification letter or notify any other relevant stakeholder/Regulator of the change in auditors and update internal data management software
- Change in bank signatories and mandate: Prepare/Amend board resolution template for change of bank signatories, prepare letter for notification to bank / custodian and give to Associate Manager for review and approval
- Amend board resolution template for approval by Directors for change in registered office and give to Associate Manager for review and approval
- Amend letter to ROC template for Application of current standing certificate and send scan copy to ROC once approved by the Associate Manager/Manager. Follow up with ROC until receipt of the certificate
- Amend letter to FSC template for Application of certificate of good standing and send original letter to FSC once approved by Associate Manager/Manager. Follow up with FSC until reception of the certificate
- Issue & Redemption of shares: to carry out all the corporate action for the issue and redemption of shares
- Perform other Secretarial related routine tasks including but not limited to securing signatures of relevant signatories on documents, assisting the Associate / Senior Associate in special assignments & projects, updating the relevant systems (5Series) & reports where applicable
- Update planning information BiLLy and submit to Associate Manager / Manager
- Flag client/service issues to Associate Manager Manager before they become a complaint
- Ensure that all documentation/company’s records are duly scanned and saved on the document management software (“EazzyFiling”) and maintain on the Client’s File. Company’s physical files/documents are to be maintained in proper order in compacter/safe/filing cabinets
- Ensure protection of information assets of IQ-EQ MU and to abide by the ISMS in place at IQ-EQ MU
Key competencies for position and level:
- Customer focus
- Communicates effectively
- Plans and aligns
- Interpersonal savvy
- Action orientated
Key behaviours we expect to see:
In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
- Accuracy
- Attention to details
- Collaboration
- Organisation
- Proactivity
- Relationship building
- Taking ownership
Deliverables (KPIs):
- On-time delivery
- Quality of work (errors or rework or complaints)
- % Personal chargeability
Qualifications
Education / professional qualifications
- Degree holder or partly qualified ICSA or ACCA
Background experience
- 0 – 6 months’ experience
Technical
- Experience in basic corporate law would be an advantage
Computer / program knowledge
- Competent at the basic level of MS Office Word and Excel
Languages
- Fluent in English and French
Additional information
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
Company description
ABOUT IQ-EQ
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
Agama Advisors is a human-scale consulting firm, part of the international IQ-EQ Group, providing regulatory and compliance assistance, internal control and advisory services to asset managers, investment funds and financial sector professionals in Luxembourg.
At Agama Advisors, based on a solid knowledge of the asset management business and of the Luxembourg and European service providers, we assist our clients in regulatory, compliance, internal control and internal audit engagements.
Recruitment experience
Everything you need to know