Corporate Secretary

Job Description

You'll play a key role in supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for drafting resolutions; preparing minutes for the meetings, sending reminders on deadlines to hold Annual General Meetings, and ensuring that corporate filings are done properly and on time.


  • Responsible for generating and preparation of documents and forms required for the portfolio of clients, which includes board resolutions, corporate legal forms, legal agreements, letters to members of the board of directors/trustees, communications with banks and regulators (government office/s), and others of similar in nature.
  • Ensuring the smooth running of day-to-day relationships with cluster and consistent delivery of client reporting/information accurately and on time
  • Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support.
  • Know the specifics of designated clients including understanding their structure and any agreements they have in place.
  • Minimize risk to IQEQ by ensuring all procedures and checklists are followed



  • Holds a bachelor's degree
  • At least 4 years of relevant experience
  • Strong written and verbal communication
  • Experience in managing service operations, managing multiple clients and client deliverables
  • Excellent organizational, prioritization, communication, and interpersonal skills
  • Meticulous, organized, detailed and deadline-oriented
  • ‘Can do’ attitude, ability to cope with tight deadlines, working under pressure

Nice to have

  • Preferably a qualified Chartered Secretary or holds an LLB, JD or pre-law degree or equivalent related paralegal qualification.
  • Experience working with the Board of Directors/Trustees of an organization
  • Experience dealing with government offices in the field of Legal and Compliance
  • Experience in dealing with foreign clients
  • Being Conversant with corporate secretarial practices especially in the areas of funds and special purpose vehicles is an advantage
  • Working knowledge of the French Language would be an asset

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.  

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

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