Compliance Administrator

Job Description

You will provide support to the attainment of the overall objectives of the Risk and Compliance Function. As such you will be part of the Luxembourg Risk & Compliance Team and you will assist the Team in conducting compliance monitoring and/or risk reviews in accordance with the Compliance Monitoring Programme.

Assist the Luxembourg AML/CFT Financial Crime Team in its day-to-day activity.

• Performing client screening tool “World-Check” control as primary analysis/review
• Assisting and also provide back-up to the secretary of the client Acceptance Committee (AC); including but not limited to:
  • scheduling and invitations, preparation of the agenda and minutes;
  • communicating AC’s decisions to Client Directors;
  • system input of approvals, risk level, action points, etc.;
  • follow-up of AC decisions;
  • activation of client relationships upon acceptance and receipt of all mandatory documents.
• Follow-up of correct encodage in our systems by the first line of defence
• Follow-up of changes in the files for ensuring of the good order of the files
• Monitoring and escalating any open items to the Compliance officer or Senior Compliance Officer
• Performing “4-eyes” control and approval of client KYC documentation in our system
• Providing support to first line of defence for the input of KYC documentation in our system
• Supporting to the team’s files scanning of originals and archiving
• Providing support to the Compliance team for administrative matters
• Preparation of AML letter for Compliance
• SERR update (Management of status of companies ect..)
• Performing Compliance controls in line with the Compliance Monitoring Program (4 eyes Controls; Client File Review etc. …)

Other administrative tasks

• Drafting powerpoint presentation (trainings – BoD presentation)
• Register input of data (gift, conflict of interest, CSSF correspondence…)
• Uploading documentation on platforms (audit) after validation of the documentation in Luxembourg

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