Company Secretary

Job Description

  • Maintain the company statutory registers and records, specifically (but not limited to) statutory compliance with ACRA (Singapore) and TCSP (Hong Kong):
  1. Filing of the company’s annual accounts on time and maintaining the necessary registers
  2. Notice of share transfers, amendments to MAA, notice of removal or resignation of auditors
  3. Change of registered office address
  4. Any other regulatory requirements by the relevant regulatory authorities
  • Arrange for shareholder and director meetings
  • Lodge and file in time all necessary documents required by law
  • Provide administrative support in preparation of board meetings and management meetings, including but not limited to convening of meetings, minute-taking and action item tracking arising from the meetings
  • Provide comprehensive legal and administrative support to the board, including independent and non-executive board members
  • Assist in the implementation of corporate strategies by ensuring that the board’s decisions are properly carried out and communicated
  • Ensure that the company meets all its legal obligations
  • Stay updated on relevant developments and changes in statutory and regulatory obligations
  • Serve as an advisor to the directors and provide any practical support that is needed; shares timely information with all the directors so that they can contribute fully during the board meetings
  • Where appropriate, regularly communicates with the shareholders and ensures their interests are protected; timely disseminates financial statements so that shareholders are prepared to take part in decision making at the company’s Annual General Meeting
  • Supervise share allotments, issues and transfers and deal with other matters affecting shareholdings and queries from shareholders
  • Where necessary, execute official documents with a company director under the company seal; issue certified copies of company resolutions along with any one of directors (considered proof of passing of the resolution)
  • Where applicable, supervise the establishment of overseas operations of the company according to proper procedures and laws
  • Any other relevant duty as assigned by the manager


  • Degree holder or professional qualifications in accounting, law, accountancy, business or public administration
  • Candidate should also possess the relevant corporate secretarial qualifications, e.g. be a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA)
  • Minimally 6 years of relevant Company Secretary experience, preferably from the financial services industry
  • Prior exposure in Fund/Asset Management and Fund Admin organizations with regional HQ in Singapore will be ideal
  • Strong knowledge of Singapore & Hong Kong company law, corporate governance principles, and regulatory requirements
  • Right to work in Singapore is required by law for this role
  • Skilled in partnering with and giving advice to board members and senior management 
  • Meticulous and able to work independently and proactively
  • Ability to multi-task and keep to a tight timeline

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

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