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Job Description
The Associate Executive – Company Secretary is the entry level. The Associate Executive – Company Secretary combines learning and delivering seamlessly. The Associate Executive - Company Secretary can communicate independently with relevant stakeholders on routine operational matters and is able to resolve issues. The Associate Executive – Company Secretary works closely with the Co Sec who reviews the work as performed.
Tasks:
· Perform all assigned Corporate Secretarial & Administrative duties such as:
- Liaising regularly with internal stakeholders, local bankers and government bodies such as the Mauritius Revenue Authority, Financial Services Commission and Registrar of Companies.
- Ensuring the systematic and timely filing of statuary and financials as required under Mauritian law.
- Ensuring compliance as per the law of Mauritius and rules of the Financial Services Commission and Registrar of Companies.
- General corporate secretarial duties including but not limited to the preparation of board, management committee or shareholder meetings, drafting and reviewing notices, agendas, minutes and resolutions, preparation of board packs, etc.
- Follow ups with relevant stakeholders for their action plans and submissions.
- Assist the internal and external auditors for their audit review.
- Assist during on-site, off-site visits by the local Regulators and completion & submission of FSC Surveys.
- Attending daily KYC request from internal/external stakeholders.
- Maintenance of registers, files and minutes books.
- Assist in any other duty assigned or adhoc projects.
· Escalate or asks for help whenever in doubt. The Associate Executive – Company Secretary knows when to do so without being disruptive. Every escalation / asking for help moment is to be considered a training moment.
· The Associate Executive – Company Secretary is responsible for maintaining the status of all work in the planning system, reporting to the Co Sec in the event that the plan cannot be executed as scheduled, signals to the Co Sec inaccuracies in planning assumptions.
· Quality is a sine qua non for all work assigned. The Associate Executive – Company Secretary is responsible for ensuring that work that is submitted to internal/ external stakeholders contains no defects.
· Perform all simple corporate administrative activities independently and is trained to with the aim to cover the entire spectrum of corporate secretarial and legal work.
· Ensure protections of information assets of IQ-EQ MU and to abide by the ISMS in place at IQ-EQ MU.
Qualifications
Education / professional qualifications
- Degree holder in Law/ & Management from a reputable institution or partly qualified in ICSA
Background experience
- 1-2 years of experience in a similar, Corporate Administration role
Technical
- A sound knowledge of the Mauritian regulatory framework particularly Corporate Law is required.
Computer / program knowledge
- Advanced level of capability of the MS Office Word & Excel
Company, product and market knowledge
Basic secretarial duties
Languages
- Fluent in English
Additional information
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
Company description
ABOUT IQ-EQ
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
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