Assistant Manager – Corporate Secretary

Job Description


  • Co-ordinate and execute day to day administrative and legal formalities in accordance with the law
  • Ensuring the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with
  • Build, develop and maintain partnerships with cluster contacts


  • Review board minutes, prepare complex board packs, including agenda, related minutes, agreements and documentation.
  • Train, coach and support the team as and where required
  • Maintain and review board/filing trackers
  • Ensure legal and regulatory compliance
  • Ensure prompt follow-up and timely execution of client requests
  • A point of contact for daily operations on complex clients
  • Coordinate deliverables for junior team members, working closely together with (Assistant) Managers
  • Assist with the audit process Attend board and shareholders meetings, preparing related minutes, IQ-EQ service agreements and documentation.
  • Review board minutes of more junior team members
  • Prepare and review RCS, RBO, EMIR and general documents
  • Understand fee agreements and identify out-of-scope services
  • Coordinate with 3rd parties and support/remote functions
  • Review of bank account opening forms



  • Master or Bachelor’s degree
  • 3-5 years in Corporate, Company or Fiscal law
  • Previous experience as Corporate Officer ideally, relevant experience of minimum 1-2 years in a similar environment
  • Knowledge of MS Office
  • Experienced in handling: acquisition of participation's, board resolutions, incorporation and liquidation of a company, proxies, advanced knowledge of annual reporting law.
  • Private equity / real estate markets experience; knowledge of different structures and regulated and unregulated vehicles
  • Fluent in spoken and written English

Nice to have

  • Knowledge of Luxembourg company law is an asset (including financial vehicles, SOPARFI,SICAR,SIF,RAIF)
  • French or any other additional language would be considered an asset

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.  

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

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