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Job Description
- Maintain the company statutory registers and records, specifically (but not limited to) statutory compliance with ACRA (Singapore) and TCSP (Hong Kong):
- Filing of the company’s annual accounts on time and maintaining the necessary registers
- Notice of share transfers, amendments to MAA, notice of removal or resignation of auditors
- Change of registered office address
- Any other regulatory requirements by the relevant regulatory authorities
- Arrange for shareholder and director meetings
- Lodge and file in time all necessary documents required by law
- Provide administrative support in preparation of board meetings and management meetings, including but not limited to convening of meetings, minute-taking and action item tracking arising from the meetings
- Provide comprehensive legal and administrative support to the board, including independent and non-executive board members
- Assist in the implementation of corporate strategies by ensuring that the board’s decisions are properly carried out and communicated
- Ensure that the company meets all its legal obligations
- Stay updated on relevant developments and changes in statutory and regulatory obligations
- Serve as an advisor to the directors and provide any practical support that is needed; shares timely information with all the directors so that they can contribute fully during the board meetings
- Where appropriate, regularly communicates with the shareholders and ensures their interests are protected; timely disseminates financial statements so that shareholders are prepared to take part in decision making at the company’s Annual General Meeting
- Supervise share allotments, issues and transfers and deal with other matters affecting shareholdings and queries from shareholders
- Where necessary, execute official documents with a company director under the company seal; issue certified copies of company resolutions along with any one of directors (considered proof of passing of the resolution)
- Where applicable, supervise the establishment of overseas operations of the company according to proper procedures and laws
- Any other relevant duty as assigned by the manager
Qualifications
- Degree holder or professional qualifications in accounting, law, accountancy, business or public administration
- Candidate should also possess the relevant corporate secretarial qualifications, e.g. be a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA)
- Minimally 6 years of relevant Company Secretary experience, preferably from the financial services industry
- Prior exposure in Fund/Asset Management and Fund Admin organizations with regional HQ in Singapore will be ideal
- Strong knowledge of Singapore & Hong Kong company law, corporate governance principles, and regulatory requirements
- Right to work in Singapore is required by law for this role
- Skilled in partnering with and giving advice to board members and senior management
- Meticulous and able to work independently and proactively
- Ability to multi-task and keep to a tight timeline
Additional information
At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.
Company description
IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.
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