Facilities Coordinator

Job Description

• Reception duties, day to day work
• Organize office operations, procedures and manage the facility.
• Manage relationships and contracts with office vendors, service providers and office lease, ensuring that all items are invoiced by and paid to our vendors on time.
• Manage, coach and supervise the Reception and Catering employees whilst supporting with Reception duties.
• Main contact person for maintenance, mails, shippings, supplies, equipment, bills and errands.
• Efficient planning and execution of equipment procurement, layouts and office systems.
• Planning annual budget and expenditures of the office, analyzing variances and carrying out necessary corrections.
• Partner with HR, Business Support, Archiving and Finance to maintain office policies as necessary.
• Coordinate with IT department about the available inventory of equipment.
• Manage Office Supplies inventory.
• Adherence to data protection and confidentiality policies.