Senior Corporate Secretary

Job Description

You'll play a key role supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for drafting resolutions; preparing minutes for general meetings, sending reminders on deadlines to hold Annual General Meetings and keeping the statutory books in order.

Core Responsibilities:

• Responsible for generating and preparation of documents and forms required for portfolio of clients.
• Ensuring the smooth running of day-to-day relationship with cluster and consistent delivery of client reporting / information accurately and on time
• Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support.
• Know specifics of designated clients including understanding their structure and any agreements they have in place.
• Minimized risk to IQEQ by ensuring all procedures and checklists are followed.

Tasks / Duties:

• Generate and prepare documents and forms, including but not limited to minutes of meetings and resolutions, as required by clients.
• Ensure that statutory books are in order and updated accurately on a timely basis.
• Closely monitor clients’ statutory deadlines and draft reminders where required.
• Raise any queries / issues to immediate supervisor in a timely manner.
• Responsible for client portfolio and assist other colleagues within the team as required.
• Ensure client database and all other reports are up to date and accurate.

Client Delivery :

• Deliver high quality works to the cluster and ensure all the requirements from client are met.

Management of Workflow :

• Ensure deliverables are prepared based on the standard set by the Singapore office

Fee / Time Management :

• Ensure that electronic time sheets are completed daily, and accurately for all hours worked

Systems :

• Understand and use best practice on CAS system
• Understand and use best practice on the software used by Singapore office (e.g. MS Office, Adobe, CAS system, 5 Series, etc.)

Risk :

• Ensure relevant procedures and checklists are adhered to minimise risk of errors

Other :

• Undertake any additional reasonable requests as deemed by the firm