Assistant Manager, Private Wealth Support

Job Description

Responsible for the submission of all internal and external regulatory returns for the Private Wealth business in Guernsey.  Reporting will include all local and international reporting for client structures under management in the Private Wealth business.  The role will involve the offshoring of the preparation of regulatory submissions, and you will be required to work with the Global Centres of Delivery (“GCD”) to design workflows which procure timely completion and compliance with the relevant regulatory regime.  You will be responsible for the oversight and management of the relationship with the GCD with regards to the regulatory submissions for the Guernsey office.

Responsibilities

• Perform a variety of regulatory reporting tasks accurately and in a timely manner to support the ongoing compliance with regulatory obligations for managed entities within the Private Wealth business unit;
• Remain up to date through CPD on legislative and regulatory matters and develop training for GCD and wider IQ-EQ staff on core legislative and regulatory matters and ensure all policies and processes are updated accordingly;
• Provide a high level of quality client service and the accurate and timely provision of regulatory reporting services;
• Assist with the day-to-day tasks within the regulatory reporting function in accordance with the Company’s policies and procedures;
• Plan, prioritise and organise tasks and activities efficiently, ensuring effective time management of allocated tasks;
• Assist in the management and leadership of the GCD relationship for regulatory reporting;
• Actively contribute to initiatives to improve processes to drive operational excellence;
• Assist with the development of the risk management processes which are embedded in the culture, operations and systems used by all staff, driving and exemplifying adherence to agreed policies, procedures and applicable regulation;
• Responsible for more junior members of staff and ensuring they are trained and mentored so that they are fully conversant with the regulatory reporting functions and the Company’s policies and procedures;
• Develop interview skills, recruiting talented individuals;
• Assist line Manager with meeting business, financial and operational initiatives and projects;
• Actively support the delivery of the business KPI’s relating to the regulatory reporting responsibilities to ensure these are effectively managed, controlled and achieved in accordance with our ongoing business requirements.

Tasks

• Work in Job stream to ensure the Regulatory Reporting and Economic substance information is up to date and ensuring (with the support of the GCD) that appropriate documentation is produced to support the relevant corporate actions which are required to approve the relevant filings;
• Assist the client administration teams with regard to completion and submission of Guernsey Revenue Service registration/de-registration forms as required:
• Completion of Economic Substance Questionnaires and Guernsey Corporate Income Tax Returns as required for Guernsey and foreign incorporated (but controlled in Guernsey) companies;
• Completion of Foreign Economic Substance Submissions where required by liaising with the registered agents in other jurisdictions;
• Completion of the annual validations within relevant jurisdictions;
• Completion (or assistance with completion) of tasks relating to other regulatory frameworks as may be notified by your manager from time to time including but not limited to:
  • LEIs;
  • UK Trusts Register;
  • Register of Overseas Entities;
  • Beneficial Ownership; and
  • Guernsey Registry.
• Support with data quality analysis, preparation of regulatory reporting information and submission of reporting on a timely basis;
• Managing the Regulatory Reporting mailbox and providing responses to queries on topics relating to, but not limited to, Economic Substance and Guernsey Corporate Income Tax Returns, with guidance when required;
• Build and maintain effective relationships with stakeholders, software providers, regulatory bodies, Guernsey Registry and tax offices and other professional intermediaries;
• Assist with project work as the business requires;
• Provide timely and constructive feedback on regulatory administration matters;
• Work proactively and collaboratively with all Administration Team members, Regulatory Reporting staff together with the GCDs on all regulatory reporting administration tasks;
• Act as a role model to implement a culture which supports the Group Values and ensure engagement and commitment to deliver excellent client service, operational effectiveness and efficiencies;
• Actively support and perform in line with the Group initiatives;
• Manage more junior members of the team and ensure they are trained on all aspects of the regulatory reporting functions and that individual staff responsibilities are clear;
• Responsible for ensuring the career aspirations and development needs of any direct reports is managed by holding effective “Everyday Conversations”;
• Identify and address development needs of direct reports and encourage self-development to meet the needs of the business now and in the future, promoting an environment of shared knowledge and learning in order to deliver superior client service;
• Pro-actively manage own development, encompassing both technical and leadership requirements to a level appropriate to the role and that supports the Group Values;
• Continue and maintain relevant technical knowledge, ensuring CPD requirements are met;
• Ensure compliance with applicable laws, service standards, company policies and procedures and agreed operational and control processes;
• Using your own judgement to bring to the attention of management any issues which you feel appropriate, in particular ensuring that concerns and identified risks are reported in a timely and effective manner;
• Discharge the responsibilities as detailed for management in the Group Risk Management Policy.

Key competencies for position and level 

• Drives Results – Consistently achieving results, even under tough circumstances
• Optimises Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
• Courage – Stepping up to address difficult issues, saying what needs to be said

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Reliable
• Ability to influence and use initiative
• Professional and able to work with stakeholders at all levels
• Accurate
• Strong inter-personal skills
• Excellent organisational skills
• Resilient with the ability to remain focused in fast paced environment
• ‘Hands-on’ and pragmatic and solutions driven
• Approachable and strong team player
• Commercially minded
• Completer finisher
• High level of integrity
• Practical and methodical in approach
• Self-motivated
• Ability to adapt to change
• Analytical and monitoring skills
• Building confidence
• Facilitating team work and collaboration
• Passion and drive with the ability to inspire trust and confidence
• Proactive in own development
• Positive and driven with a ‘can do’ attitude