Douglas, Isle of Man

Executive Assistant - 12 month contract

Full-time / part-time
Mid-Senior Level
Victoria Rd
Isle of Man

Job description

A true team player, with excellent communication skills you will ensure that our Executive’s time is maximised and that their diaries run smoothly.

You will have previous experience dealing with conflicting priorities, whether that's diary and travel management, attending Senior Leadership meetings to take minutes and issuing agendas, or chasing actions. You will be organised and adaptable, thriving in a varied and fast-paced environment.

Tasks (what does the role do on a day-to-day basis)

  • Diary management and workload management
  • Managing the email inboxes and responding on the Executives behalf
  • Processing and managing expenses, invoices and purchase orders for the Executives
  • Building Agendas for internal/external team meetings
  • Minute taking and ensure all actions are captured and followed up
  • Ensure your stakeholders are fully prepared for all meetings
  • Carry out research and present findings when required
  • Proactive follow up of management meeting and offsite actions with key stakeholders to ensure timely delivery
  • Arrange travel itinerary including flights and hotel bookings


  • 5+ years’ experience supporting C-Level Executives
  • Advanced experience of Microsoft and Powerpoint
  • Experience of using Excel
  • Ability to organise, prioritise workload and demonstrate adaptability
  • Goal and deadline oriented
  • Self-driven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
  • Ability to remain calm under pressure
  • Confidentiality is a must – this role is party to highly sensitive information, which is important in both protecting our employees and our business
  • The ability to challenge and see beyond current state – spot opportunity for process improvement and act upon these observations
  • The ability to pre-empt the needs and diary requirements of your stakeholders to ensure things run smoothly
  • A hands-on approach, flexible attitude, and happy working as a team with the Executive Assistants to ensure a consistent approach to ways of working.

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.