Pasig City, Philippines

Corporate Secretary

Full-time / part-time
Full-time
Level
Entry Level
Department
Finance & Accounting
Address
Ortigas Center
Pasig City
Philippines

Job description

You'll play a key role in supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for drafting resolutions; preparing minutes for general meetings, sending reminders on deadlines to hold Annual General Meetings, and keeping the statutory books in order.

 
Core Responsibilities:

  • Responsible for generating and preparation of documents and forms required for a portfolio of clients
  • Ensuring the smooth running of day to day relationship with cluster and consistent delivery of client reporting/information accurately and on time
  • Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support
  • Know specifics of designated clients including understanding their structure and any agreements they have in place
  • Minimize risk to IQEQ by ensuring all procedures and checklists are followed

Tasks / Duties:

  • Generate and prepare documents and forms, including but not limited to minutes of meetings and resolutions, as required by clients
  • Ensure that statutory books are in order and updated accurately on a timely basis
  • Closely monitor clients’ statutory deadlines and draft reminders where required
  • Raise any queries/issues to the immediate supervisor in a timely manner
  • Responsible for client portfolio and assisting other colleagues within the team as required
  • Ensure client database and all other reports are up to date and accurate

Client Delivery:

  • Deliver high-quality work to the cluster and ensure all the requirements of the client are met.

Management of Workflow:

  • Ensure deliverables are prepared based on the standard set by the Singapore office

Fee / Time Management:

  • Ensure that electronic timesheets are completed daily, and accurately for all hours worked

Systems:

  • Understand and use best practices in the CAS system
  • Understand and use best practices on the software used by the Singapore office (e.g. MS Office, Adobe, CAS system, 5 Series, etc.)

Risk:

  • Ensure relevant procedures and checklists are adhered to minimize the risk of errors

Other:

  • Undertake any additional reasonable requests as deemed by the firm

Qualifications

Must-Have:

  • Holds a Bachelor's Degree in Business Administration or similar
  • At least 4 years of relevant experience
  • Strong written and verbal communication
  • Experience in managing service operations, managing multiple clients, and client deliverables
  • Excellent organizational, prioritization, communication, and interpersonal skills
  • Meticulous, organized, detailed and deadline-oriented
  • Can-do attitude, ability to cope with tight deadlines, working under pressure

Nice to Have:

  • Preferably a qualified Chartered Secretary or holds an LL.B (pre-law) degree or equivalent related paralegal qualification.
  • Experience in using CAS system
  • Experience in dealing with foreign clients
  • Conversant with corporate secretarial practices especially in the areas of funds and special purpose vehicles is an advantage

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide

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