Pasig, Philippines

Junior Company Secretary

Full-time / part-time
Full-time
Level
Mid-Senior Level
Department
Client Services
Address
Pasig City
Pasig
1609
Philippines

Job description

You'll play a key role supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for keeping the statutory books in order by drafting resolutions and sending reminders on deadlines including Annual General Meetings.

 
Core Responsibilities:

You will be responsible for generating and preparation of documents and forms required for portfolio of our clients. Ensuring the smooth running of day to day relationship with cluster and consistent delivery of client reporting / information accurately and on time. Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support Know specifics of designated clients including understanding their structure and any agreements they have in place Minimize risk to IQEQ by ensuring all procedures and checklists are followed.

Tasks:

  • Generate and prepare documents and forms, including but not limited to minutes of meetings and resolutions, as required by clients
  • Ensure that statutory books are in order and updated accurately on a timely basis
  • Closely monitor clients’ statutory deadlines and draft reminders where required
  • Raise any queries / issues to immediate supervisor in a timely manner
  • Responsible for client portfolio and assist other colleagues within the team as required
  • Ensure client database and all other reports are up to date and accurate

Client Delivery:

  • Deliver high quality works to the cluster and ensure all the requirements from client are met.

Management of Workflow:

  • Ensure deliverables are prepared based on the standard set by the Singapore office

Fee / Time Management:

  • Ensure that electronic time sheets are completed daily, and accurately for all hours worked

Systems:

  • Understand and use best practice on CAS
  • Understand and use best practice on the software used by Singapore office (e.g. MS Office, Adobe, CAS, 5 Series, etc.)

Risk:

  • Ensure relevant procedures and checklists are adhered to minimize risk of errors

Other:

  • Undertake any additional reasonable requests as deemed by the firm

Qualifications

Essential:

  • Holds a Bachelor Degree in Business Administration or similar
  • At least 2 years relevant experience
  • Strong written and verbal communication
  • Experience of managing service operations, managing multiple clients and client deliverables
  • Excellent organizational, prioritization, communication and interpersonal skills
  • Meticulous, organized, detailed and deadline-oriented
  • Can do’ attitude, ability to cope with tight deadlines, working under pressure

 

Desired:

  • Preferably a qualified Chartered Secretary or holds an LL.B (pre-law) degree or equivalent related paralegal qualification.
  • Experience in using CAS software
  • Experience in dealing with foreign clients
  • Singapore Companies Act knowledge is an advantage

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.  

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

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