Pasig City, Philippines

Administrative Supervisor

Full-time / part-time
Full-time
Level
Associate
Department
Operations
Address
Ortigas Center
Pasig City
Philippines

Job description

You will have responsibility for the security, maintenance, services of work and Business Continuity Plan (BCP) to ensure that they meet the needs of the organization and its employees.  

You will assist with managing and participate in the general administration within the facilities team in planning essential services such as BCP, construction, workspace capacity, general office management and information management.

As an Administrative Officer, you will need to to provide frequent and timely feedback to both internal and external stakeholders, making use of the appropriate tools and mediums. Strategic networking and partnering is extremely valuable as you would need to maintain business relations with established contacts such as government agencies, competitors, suppliers and customers. 

You will have regular touch point with the Procurement and Finance team to ensure detailed specifications, quotations and contracts of deliverables based on agreed contracts. You will also need to ensure coordination with procurement activities, office supplies (e.g. stationery, furniture), mobile communications.

We want the IQEQ office to provide ease and safety to all employees to optimize the team's performance. If you think you will be able to help the team in getting to that goal, you're the one we need. 

Qualifications

Background experience:

  • Solid experience in a Administrative and Facilities Management
  • Education / Professional Qualifications (relevant to industry)
  • Experience in managing complex contracts and budgets
  • Company and or Financial market awareness
  • Able to take instruction
  • Work to agreed formats and standards
  • Work accurately and in a timely manner
  • Raise issues relevant to assigned tasks
  • Be able to work within any area of the department as dictated by current workloads
  • To assist in any one off projects as requested by  line manager

Technical Skills:

  • Knowledge of Microsoft suite including word, excel, outlook, sharepoint, etc

Computer / program knowledge:

  • Online document repository system / archiving system

Company, product and market knowledge:

  • Working knowledge of local legislation as applied to Health & Safety at Work
  • Ideally some experience in providing training but not essential and at least 2 years in a supervisory role with experience in dealing with staff at all levels

 

Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Company description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

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